Medical School Administrative Assistant, Tri-Cities
Available Title(s):
105F-YN_CS_NPS - Administrative Assistant 2Business Title:
Medical School Administrative Assistant, Tri-CitiesEmployee Type:
ClassifiedTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Administrative Assistant position provides complex and confidential administrative support to the Associate Dean of Clinical Education on the WSU Tri-Cities campus.
This position is the primary contact for all clinical partners and medical students in the Tri-Cities area and is expected to provide response to all inquiries in a timely manner.
This position exercises independent judgement and discretion in work related to the administrative operations of the ESFCOM campus in Tri-Cities.
Responsibilities include but are not limited to:
providing comprehensive administrative support; coordinating ESFCOM campus operations; maintaining open communication and collaboration among internal and external constituents; composing complex correspondence for the office; serving as the first point of contact for the office; managing the Associate Dean's calendar and travel; maintaining databases; assisting in administrative problem solving; and coordinating special projects for the Associate Dean.
The successful finalist must be proactive, take initiative, be and efficiently responsive, and analyzes.
Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.
Essential Job Functions:
50% Administrative and Office Management 25% Clinical and Student Support 20% Office Coordination and Operation 5% Other Required
Qualifications:
One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year-for-year basis.
Graduate study may substitute for experience on a year for year basis.
Additional Requirements:
Demonstrate proficiency with Microsoft Office Excel, Outlook, PowerPoint and Word.
Strong customer service skills.
Excellent written and spoken communication skills.
Professional experience preparing correspondence, reports and/or presentations.
Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director and/or manager level.
Preferred
Qualifications:
A Bachelor's degree.
Experience in the healthcare industry or higher education industry.
Experience with any or all of the following financial activities:
accounts payable, accounts receivable, budget development/maintenance, purchasing, travel, personnel.
Experience assisting in planning and coordinating conferences, events, workshops etc.
Demonstrated experience maintaining confidentiality, exercising discretion, and solving complex problems.
Additional Information:
Area/College:
Elson S.
Floyd College of MedicineDepartment Name:
Tri-Cities Clinical CampusCity, State, Zip:
Richland, WA 99354Department Link:
https:
//medicine.
wsu.
edu/ />Monthly Salary:
Range 37 $3,145 to $4,174, Step A-MSuccessful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Step M is typically a longevity step.
WSU offers a comprehensive benefits package which includes:
paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit:
https:
//hrs.
wsu.
edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.
pdf Find total compensation here:
https:
//hrs.
wsu.
edu/managers/recruitment-toolkit/total-compensation/ Overtime Eligibility:
EligibleFTE:
100%This is a Permanent position.
Screening and Posting Close Date:
This position has been reposted.
The screening of applicants begins August 4, 2023.
Applicants must submit their completed application by August 14, 2023 at 11:
59 p.
m.
(close date).
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following documents to their online application.
Resume (required) Cover Letter (required) External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted in one file or separate files.
Applicants are encouraged to upload as a PDF if possible.
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Accounts Payable Accounts Receivable Business Administration Clinical Works Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
105F-YN_CS_NPS - Administrative Assistant 2Business Title:
Medical School Administrative Assistant, Tri-CitiesEmployee Type:
ClassifiedTime Type:
Full timePosition Term:
12 MonthPosition Details:
Summary of Duties:
The Administrative Assistant position provides complex and confidential administrative support to the Associate Dean of Clinical Education on the WSU Tri-Cities campus.
This position is the primary contact for all clinical partners and medical students in the Tri-Cities area and is expected to provide response to all inquiries in a timely manner.
This position exercises independent judgement and discretion in work related to the administrative operations of the ESFCOM campus in Tri-Cities.
Responsibilities include but are not limited to:
providing comprehensive administrative support; coordinating ESFCOM campus operations; maintaining open communication and collaboration among internal and external constituents; composing complex correspondence for the office; serving as the first point of contact for the office; managing the Associate Dean's calendar and travel; maintaining databases; assisting in administrative problem solving; and coordinating special projects for the Associate Dean.
The successful finalist must be proactive, take initiative, be and efficiently responsive, and analyzes.
Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.
Essential Job Functions:
50% Administrative and Office Management 25% Clinical and Student Support 20% Office Coordination and Operation 5% Other Required
Qualifications:
One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year-for-year basis.
Graduate study may substitute for experience on a year for year basis.
Additional Requirements:
Demonstrate proficiency with Microsoft Office Excel, Outlook, PowerPoint and Word.
Strong customer service skills.
Excellent written and spoken communication skills.
Professional experience preparing correspondence, reports and/or presentations.
Experience providing administrative support to an individual or group of individuals at the executive, senior leadership, director and/or manager level.
Preferred
Qualifications:
A Bachelor's degree.
Experience in the healthcare industry or higher education industry.
Experience with any or all of the following financial activities:
accounts payable, accounts receivable, budget development/maintenance, purchasing, travel, personnel.
Experience assisting in planning and coordinating conferences, events, workshops etc.
Demonstrated experience maintaining confidentiality, exercising discretion, and solving complex problems.
Additional Information:
Area/College:
Elson S.
Floyd College of MedicineDepartment Name:
Tri-Cities Clinical CampusCity, State, Zip:
Richland, WA 99354Department Link:
https:
//medicine.
wsu.
edu/ />Monthly Salary:
Range 37 $3,145 to $4,174, Step A-MSuccessful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Step M is typically a longevity step.
WSU offers a comprehensive benefits package which includes:
paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit:
https:
//hrs.
wsu.
edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.
pdf Find total compensation here:
https:
//hrs.
wsu.
edu/managers/recruitment-toolkit/total-compensation/ Overtime Eligibility:
EligibleFTE:
100%This is a Permanent position.
Screening and Posting Close Date:
This position has been reposted.
The screening of applicants begins August 4, 2023.
Applicants must submit their completed application by August 14, 2023 at 11:
59 p.
m.
(close date).
Background Check:
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.
34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.
A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload the following documents to their online application.
Resume (required) Cover Letter (required) External candidates, please upload all documents in the Resume/CV section of your application.
Internal candidates, please upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted in one file or separate files.
Applicants are encouraged to upload as a PDF if possible.
Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
Applicants will be requested to provide contact information for professional references within the online application.
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER.
Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.
S.
citizens and lawfully authorized non-U.
S.
citizens.
All new employees must show employment eligibility verification as required by the U.
S.
Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
To request disability accommodation in the application process, contact Human Resource Services:
509-335-4521 (v), Washington State TDD Relay Service:
Voice Callers:
1-800-833-6384; TDD Callers:
1-800-833-6388, 509-335-1259(f), or email protected .
Recommended Skills Accounts Payable Accounts Receivable Business Administration Clinical Works Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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